Administrative Manager for Sodalaskolan School

Administrative Manager at Soldalaskolan Leadership in Södertälje As a manager in Södertälje municipality, you create motivation and commitment among your employees. In your leadership, you have the ability to translate political direction into effective operations focused on Södertälje residents. You communicate goals and foster participation by encouraging and utilizing good ideas. Your leadership provides professional support and development opportunities for your employees. You are a natural role model and an excellent ambassador for the municipality. Your leadership is based on our core values and the requirements and expectations we have for managers and leaders in Södertälje municipality. Soldalaskolan is a preschool to 9th-grade school with approximately 550 students and around 60 employees. We have great commitment, strong collaboration, and a shared pursuit of high-quality teaching and a safe learning environment. We are now seeking an Administrative Manager who wants to contribute to our operations running efficiently, professionally, and with a focus on development. A Day at Work As Administrative Manager, you have a central role in the school's organization and are part of the management team together with the principal and deputy principals. You are a crucial support for the principal and school leadership, responsible for coordinating and developing the school's administrative processes. You also have managerial responsibility for ICT and maintenance staff, working closely with these functions to ensure effective school operations and digital systems. Your role includes: • Personnel administration, recruitment, employment contracts, new employee onboarding, payroll management, work environment, and personnel development issues. • Collaborating with the principal to establish budgets and continuously work on financial follow-up, including invoice accounting, purchases, grant management, and reporting. • Overall responsibility for facilities and cleaning, coordinating contact with cleaning staff. Responsible for fire safety and collaborating with maintenance and school leadership on school fire routines. • Primary responsibility for student registers in Edlevo and Vklass functions, including grade management. • Administrative handling of school transportation, interpreter bookings, and substitute staffing. • Support for school leadership in statistics, documentation, archiving, and other administrative processes. • Development of routines and working methods to increase efficiency and quality in school administration. You are a key person in daily operations and a central contact for employees, students, guardians, and external partners. Who Are You? We are seeking someone who has: - High school education, preferably supplemented with post-secondary studies in administration, economics, or personnel management. - Documented experience in qualified administrative work, preferably in public sector. - Excellent IT skills and experience with operational support systems for personnel, student, and financial administration. - Ability to express yourself clearly and professionally, both verbally and in writing, in Swedish and English. Experience in the school environment and familiarity with municipal systems like Edlevo, Vklass, Unit4, Self-Service, and Teams is meritorious. Your Personal Qualities - You are a confident, structured, and responsible person with strong organizational skills. You thrive in a varied role where you can take initiative, lead processes, and contribute to improvements. - You have a service-oriented approach and ability to create good relationships with colleagues, students, and guardians. You are solution-focused, precise, and have a positive attitude towards change and development. About Soldalaskolan Soldalaskolan is a well-functioning preschool to 9th-grade school in Södertälje, focused on learning, safety, and community. The school is characterized by structure, clarity, and a strong value base, systematically working towards high goal achievement and a positive school environment. Here, staff and students work closely together to create a pleasant and study-motivating atmosphere. The management team consists of the principal, two deputy principals, and now an Administrative Manager – together we lead the school's continued development work. We Offer You - A modern school with committed colleagues and study-motivated students. - Leadership working closely with operations. - A workplace with order, structure, and high ambitions. Every day, about 6,000 people go to work in Södertälje municipality. We have many different roles and want to offer you a meaningful job where you can contribute to society while feeling joy. As an employee, you'll have the opportunity to develop and make a real impact. As an employee in Södertälje municipality, you are offered secure employment terms, a generous wellness allowance, flexibility in working hours and forms, and the option to exchange vacation day supplements for extra days off. We also have a wide range of training and competence-enhancing