Administrative Assistant to the Enskede-Årsta-Vantör District Administration

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for someone who wants to think big, new, and differently with us – for the people of Stockholm. Do you want to make a difference in the everyday lives of Stockholmers and work in an exciting and growing urban area? With us, you will have the opportunity to develop and grow with your tasks. We strive to find new innovative ways of working for a healthy and meaningful aging process. To support this, we have an innovation center featuring advanced welfare technology in care and assistance. Together, we aim to be a neighborhood in a safe city where people can grow up, live, and age. One of our employees is moving on to a new role within the City of Stockholm, and we are therefore looking for an administrative assistant for a vital and meaningful job. The position is based in the Administration and Finance Unit within the Department for Disability, Social Psychiatry, and Elderly Care. Welcome to us. The Administration and Finance Unit is a newly established unit within the authority side of the Department for Disability, Social Psychiatry, and Elderly Care, starting on April 1, 2025. The main mission of the unit is to provide support in administrative and financial processes to the purchasing units within the department. The work includes administrative support and service, invoice processing, fee management, financial follow-ups, operational follow-ups, contract follow-ups, and handling transport service, national transport services, municipal housing supplements for individuals with disabilities, and sick pay benefits for personal assistance. The unit is led by a unit manager and consists of administrative assistants, case officers, finance officers, and business controllers. We offer As an employee with us, we offer you, among other things: - Summer working hours (shortened working hours from May to August). - Possibility of flexible working hours. - Option to partially work from home. - Opportunity to exchange vacation day allowances for additional vacation days. - Wellness grant. Your role As an administrative assistant, you will provide administrative support and service to the Purchasing Unit for disability and social psychiatry. You will contribute to the smooth operation of the organization by managing ongoing administrative tasks and providing support to managers and case officers. Your responsibilities will include: - Handling mail. - Coding and processing invoices. - Preparing invoice documentation. - Administering personal transportation and transport services. - Managing contracts. - Providing administrative support for new hires. - Making purchases and managing technology. - Monitoring and responding to the administration's functional mailbox. - Acting as the data protection coordinator. Other related tasks may also be included. You will become part of a group with other administrative assistants, where you will collaborate and support each other as needed to ensure efficient and high-quality administrative support. Your skills and experience The ideal candidate will have: - A high school diploma. - Good computer skills. - Proficient knowledge of the Swedish language, both spoken and written. It is advantageous if you have: - Experience working with similar tasks. - Post-secondary education that the employer considers relevant for the position. To succeed in the role, it is important that you: - Take responsibility for your work and can independently drive tasks forward. - Are structured and capable of planning and organizing your work effectively, as well as prioritizing and adhering to set deadlines. - Are meticulous and thorough in performing tasks and maintain a high standard of quality. - Are flexible and can adjust priorities based on new circumstances. - Have good collaboration skills and a service-oriented mindset. Other In this recruitment process, work samples may be requested. We recruit without personal letters to strengthen the focus on the competencies and experiences required for this role. When assessing your application, we will solely base our evaluation on your CV and a number of questions you will need to answer when applying for the position. We ask that you respond concretely and concisely to the questions, with a clear connection between your answers and your CV. The City of Stockholm works with competence-based recruitment aimed at recognizing each person's qualifications and thus combating discrimination. Enskede Årsta Vantör is one of 11 city district administrations in the City of Stockholm. As part of the City of Stockholm, the administration provides preschool and leisure activities, care for the elderly and individuals with disabilities, social services, preventive and safety-promoting work, urban development, and park maintenance for our 105,000 residents living in the district. We are facing exciting challenges as the Enskede Årsta Vantör district grows and entirely new neighborhoods are built. Approximately 18,000 new apartments are planned by the year 2030. To work with the City of Stockholm in assisting the elderly and individuals with disabilities in their homes, you must provide an extract from the criminal record. The extract must not be older than 6 months from the date of issue.