Administrative Assistant with Support Assistant Training Dream

Stockholm – our capital city, filled with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for individuals who want to think big, new, and differently with us – for the people of Stockholm. The Social Administration of Stockholm City has an overarching and coordinating role for social services in individual and family care, as well as in the disability sector. We create good conditions to meet residents in need of social services support. In close collaboration with the district administrations, we contribute to a modern, digital, legally secure, equitable, and knowledge-based social service and we have a strong focus on development. The department offers a wide range of support services to the city's residents, and this offering is adapted based on the needs of Stockholmers and the requests from the district administrations. The work often takes place in close cooperation with other authorities, civil society, and the business sector. The Social Administration is also responsible for the city’s serving and tobacco licenses and conducts inspections. Welcome to us Stockholm City, Social Administration, Department for Social Support Stockholm – our capital city, filled with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for individuals who want to think big, new, and differently with us – for the people of Stockholm. The Social Administration in Stockholm City has an overarching and coordinating role for social services in individual and family care as well as in the disability sector. We create good conditions to meet residents in need of social services support. In close cooperation with the district administrations, we contribute to a modern, digital, legally secure, equitable, and knowledge-based social service, and we have a strong focus on development. The department offers a wide array of support measures to the city's residents, and this offering evolves based on the needs of Stockholmers and the wishes of the district administrations. The work takes place often in close cooperation with other authorities, civil society, and the business sector. The Social Administration is also responsible for the city’s serving and tobacco licenses and conducts inspections. Welcome to us You will belong to the Emergency and Foster Homes area, as well as short-term stay within the Social Administration, Social Support. The area is responsible for support for placed children as well as emergency and foster homes. Within the area, there are also LSS services in the form of short-term homes and LSS camps. Today, there are two short-term homes, Drömmen and Navet, with approximately 10 and 6 employees, respectively. The short-term home Drömmen is located in Hagsätra and is aimed at youth and adults aged 12 and older with intellectual disabilities and/or autism, who, according to LSS, are entitled to short-term stays outside their own home. Many of our service users have extensive functional variations and significant support needs. Our operations are cross-municipal. We offer We offer excellent employment benefits such as wellness allowances, flexible working hours, the possibility for vacation exchange, favorable occupational pension plans, and some opportunities for remote work. Read more about Stockholm City’s benefits here Your role As an administrative assistant, you will have overall responsibility for the administration of Drömmen’s short-term home and work closely with the administrators at Navet and LSS camp. Your role includes, among other things: - Managing financial administration, including invoice handling, coding, and periodization - Responsible for direct procurements in purchasing, which means obtaining quotes and drawing up simple contracts in accordance with applicable regulations. - Carrying out orders for office supplies, consumables, food, and other practical items, especially in preparation for planning days, primarily via the Agresso system. - Responsible for staffing substitutes and managing the scheduling system Medvind. - Participating in personnel administration, which includes handling employment contracts. - Communicating with relatives, daily activities, and assistance coordinators regarding the short-term home’s service users. - Occasionally working shifts in the operation to stay updated on service users' needs and routines. - Supporting other staff in establishing and updating implementation plans. - Having primary responsibility for reporting maintenance issues for the premises and receiving contractors and repair personnel. Your qualifications and experience Requirements for the position: - Extensive experience in administrative work. - Secondary school education. - Qualified support assistant. - Extensive experience in the LSS area. - Good computer skills and ability to manage office software as well as invoicing, scheduling, and record-keeping programs. - Experience with scheduling, personnel issues, and invoicing. - Fluent in Swedish and English, both spoken and written. You should have experience in providing excellent support to relatives and partners. Previous work in reception, customer service, or similar roles is advantageous. Experience in a supervisory role is a plus. You should have experience in working with development work based on a structured approach with clarifying pedagogy. Knowledge of and experience in handling challenging behavior, alternative