About this role
The Swedish Prison and Probation Service is expanding – we are building new facilities, renovating, and adding to our workforce. Our primary goal is to reduce recidivism – to break the cycle of crime. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand facilities, and client transport.
The Northern Norrland Probation Service covers Västernorrland, Västerbotten, and Norrbotten counties, with staffed offices in Luleå, Gällivare, Umeå, and Sundsvall. The Probation Service conducts personal assessments and supervises clients who are on conditional release, under probation, sentenced to community service, or monitored with electronic ankle bracelets/intensive supervision. The Probation Service also works with various treatment programs, including on-site programs at nearby prisons in Umeå and Sundsvall. Approximately 180 employees and 10 managers work within the Northern Norrland Probation Service to reduce clients' recidivism and thereby enhance community safety.
**JOB DESCRIPTION**
As an administrator in the Northern Norrland Probation Service, your main task will be to support the management of the operational area with administrative tasks and, to some extent, in operational processes. You will collaborate closely with the management team, which consists of the head of the probation service, two deputy heads, a management support focused on HR and operational processes, as well as the nine probation inspectors (first-line managers) in the operational area. Together, you will be part of the management group and work collectively to fulfill your mission in accordance with applicable legislation, ensuring that our employees have good conditions to develop and thrive in the workplace. Your role will include administrative tasks such as record-keeping and archive management, taking minutes, managing permissions, bookings, and orders. The specific distribution of tasks within your area of responsibility will be influenced by the operational needs and directed assignments from the management of the operational area.
**QUALIFICATIONS**
We are looking for someone who can collaborate well with others while also working independently, structured, and taking responsibility for your tasks and driving processes forward. You are meticulous and quality-conscious. You are service-oriented, which for us means being accommodating and having the willingness and ability to help others. You are flexible and can easily adapt to changing circumstances.
It is important to us that you share the fundamental values of the Swedish Prison and Probation Service regarding a humane view of humanity, respect for individuals, and belief in people's will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally through your approach. We place great emphasis on personal suitability.
We are looking for candidates who have:
• High school diploma or equivalent, preferably with a focus on administration or economics
• Relevant experience in administrative work (within the last 5 years)
• Good knowledge of the Swedish language, both spoken and written
• Good IT skills
• A valid driver's license (B category)
It is advantageous if you have:
• Post-secondary education in HR, economics, and/or administration or another field deemed relevant by the Swedish Prison and Probation Service
• Experience in record-keeping and archive management
• Knowledge of administrative law
• Experience in administrative work within public administration
• Experience working in corrections
**ADDITIONAL INFORMATION**
The Swedish Prison and Probation Service has chosen to remove the personal letter requirement and replaced it with selection questions relevant to the position. The answers to the selection questions and your CV will determine if you qualify to proceed in the process.
To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means standing up for democratic values and the state values applicable to the operations of the Swedish Prison and Probation Service.
Certain positions are classified as security-sensitive, and a security clearance with background checks will be conducted before a hiring decision is made. For some security-sensitive positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants from diverse backgrounds and experiences. Read more about the security clearance process at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/
The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/
Individual salary setting applies.
A probationary period may be implemented.
The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.
To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your