Administrator at the Military Academy Karlberg

Would you like to contribute to effective leadership at one of the Swedish Armed Forces' most prestigious training environments? At the Military Academy Karlberg, we offer a stimulating environment with a strong sense of community and a focus on health and life balance. Together, we create a workplace where we thrive, develop, and achieve our collective goals. Main Responsibilities As an administrator, you will be part of the unit leadership and play a central role in supporting managers and daily operations. You will contribute to planning, coordination, and follow-up of various processes, ensuring administrative routines run smoothly and efficiently. You will: • Coordinate and follow up on leadership and staff meetings. • Handle documentation, record-keeping, and basic financial tasks. • Assist with activity, travel, and event planning. • Prepare and quality assure documentation, minutes, and reports. • Serve as a contact point for internal and external stakeholders. The role requires the ability to create structure, see the big picture, and contribute to a positive collaborative environment. You will become an important part of the unit leadership with numerous organizational touchpoints. REQUIREMENTS Qualifications • Several years of experience in qualified administrative work. • Proficient in MS Office. • Excellent verbal and written communication skills in Swedish. • Good verbal and written communication skills in English. Personal Characteristics We seek someone who is structured, detail-oriented, and collaborative. You easily create overview, enjoy maintaining order, and ensure tasks are completed on time and with quality. You communicate clearly, demonstrate good judgment, and contribute to a positive work environment through your commitment and service-mindedness. Personal suitability will be given significant weight. ADDITIONAL MERITS • Experience working in government agencies, preferably the Swedish Armed Forces. • Experience with document or case management. • Familiarity with SharePoint and planning or coordination in large organizations. • Experience with financial or operational support tasks. • Experience with SAP (priority). For the agency's mission to be successful, all employees are expected to adhere to the fundamental values. The Swedish Armed Forces' values protect the equal worth of all people, fairness, and equality, and promote democracy and human rights (read more at www.forsvarsmakten.se). Additional Information Employment Type: Permanent. The Swedish Armed Forces applies a six-month probationary period for those not already employed by the agency. Employment Scope: Full-time Work Location: Solna Civilian Position Travel may be required Start Date: As soon as possible or by agreement Further information about the position can be obtained from: Johan Martinsson, Deputy Unit Chief, 010-82 390 00 Union Representatives: [Names and contact details as in original text] Application Welcome to submit your application by 2025-12-05. Your application should include a CV and cover letter explaining why you are suitable for this position and responding to the specified selection questions. Applications for this position will only be accepted through the Swedish Armed Forces website. [Additional information about the Swedish Armed Forces as in the original text]