About this role
Swedish Prison and Probation Service is Growing – We Are Building New Facilities and Seeking More Employees. Our Most Important Goal Is to Reduce Recidivism – To Break the Negative Cycle. If We Succeed, Society Becomes Safer for Everyone. We Are the Authority Responsible for Prisons, Probation Services, Remand Centers, and Client Transportation.
Read More About the Vänersborg Probation Office on Our Website: [URL]
JOB RESPONSIBILITIES
The Vänersborg Probation Office Is Now Seeking an Administrator. The Administration Is a Service Function at the Probation Office, and You Will Be Part of a Team Responsible for Supporting Probation Inspectors Administratively in Client Cases Through Registration and Processing of Client Documents Such as Personal Investigations, Decisions, Judgments, etc.
The Administration Is Responsible for Archives, Diary Management, Mail Handling, Orders, Some Financial Administration, and Managing Incoming Institutional Emails. The Job Involves External Contacts Where You Represent the Swedish Prison and Probation Service to Partners and the Public. Part of the Work Involves Staffing the Probation Office Reception, Where You Are the Public Face and Must Ensure All Visitors Are Treated Professionally and Equally. The Reception Also Plays a Critical Role in the Office's Preventive Security Work.
The Role Also Includes Typical Administrative Tasks. The Position Requires Knowledge of Public Access to Information Principles While Ensuring Confidentiality Protection.
QUALIFICATIONS
We Are Seeking Someone Who Is Confident, Stable, and Has a Flexible Work Approach. The Administrator Role Is a Service Function Requiring Ability to Work Both Independently and in Close Collaboration with Other Probation Office Employees and External Actors. As a Person, You Are Quality-Conscious, Have High Security Awareness, Excellent Prioritization Skills, and Experience Working in a Fast-Paced Environment. As Case Processing Is Part of the Legal Process, Thoroughness and Structure Are Essential.
To Thrive and Succeed, It Is Important That You Share the Swedish Prison and Probation Service's Fundamental Values of a Humane Human Perspective, Individual Respect, and Belief in Human Development. You Are Aware and Understanding of How Background, Culture, and Group Affiliation Impact Yourself and Others. You Are Expected to Contribute to Equal Treatment Through Your Approach. Personal Suitability Is Highly Valued.
Requirements
- Minimum High School Diploma/Graduation, Preferably with Focus on Economics, Administration, or Other Education Deemed Suitable by the Employer
- Ability to Communicate Effectively in Spoken and Written Swedish
- Administrative Work Experience and Strong Administrative Skills
- Good IT Skills
Beneficial
- Experience with Record-Keeping, Archives, Confidential Document Handling, Institutional Email Management
- Well-Documented Administrative Work Experience, Particularly in Public Administration
- Reception Work, Order Processing, and Administrative System Experience
- Knowledge of Penalty Systems and Misconduct Management
- Prison and Probation Service Experience
ADDITIONAL INFORMATION
To Be Considered for Employment, High Standards of Suitability, Judgment, Security and Confidentiality Awareness, and Legal Compliance Are Required. This Means Supporting Democratic Values and the State Foundational Principles Governing the Probation Service.
Some Positions Are Security-Classified and Will Require a Security Assessment with Register Control Before Employment Decision. Certain Security-Classified Positions Require Swedish Citizenship. The Swedish Prison and Probation Service Welcomes Candidates with Diverse Backgrounds and Experiences.
The Position May Involve Wartime Placement with the Probation Service.
Probationary Employment May Be Applied.
The Swedish Prison and Probation Service Strives for Gender Balance and Increased Diversity.
We Kindly Request No Direct Contact from Staffing and Recruitment Agencies or Recruitment Advertisement Sellers. We Have Established Procurement Agreements.